HR & Payroll

Posted On August 16, 2023September 19, 2023

  HR & Payroll

Managing payroll function and your core business processes can become overwhelming and may result in payroll issues. We at Komplytek, have an experienced team with deep domain expertise, to deliver payroll services efficiently and accurately. We place paramount importance on quality and timeliness to help organizations stay focused on their core business activities. Ensuring strict implementation of payroll process & regulatory compliance requirements, we save you from worrying about fines and penalties for late or incorrect filings along with cost reductions in payroll management services.

We deliver simple solutions that power our clients’ HR and Payroll operational systems. Our HR tools, procedures, and patterns archive will provide a pragmatic and cost-effective solution.

1. Payroll Management

Payroll management is the process of handling and overseeing the financial aspects of employee compensation within an organization. It involves the calculation and distribution of wages and salaries, bonuses, and deductions to employees.

Here are the key components and tasks involved in payroll management:

1.   Employee Information Management
2.   Time and Attendance Tracking
3.   Salary and Wage Calculations
4.   Deductions and Withholding
5.   Statutory Compliance
6.   Payment Processing
7.   Record keeping
8.   Employee Benefits Administration
9.   Payroll taxes and filings
10.  Communication with employees

2. Payroll Tax Compliance

Payroll tax compliance refers to the adherence of an employer to the various rules, regulations, and requirements set forth by the government authorities related to the payment, reporting, and remittance of payroll taxes. These taxes are collected from employees’ wages and are withheld by employers on behalf of the government.

Key aspects of payroll tax compliance include:

1.  Withholding taxes
2.  Employee Contributions
3. Tax Deposits
4. Forms and Filings
5.  Compliance with changing regulations
6. Local tax requirements

3. Social Security Compliance

Social Security compliance plays a critical role in HR and Payroll management, as it involves the proper handling of Social Security taxes and benefits for employees. Ensuring compliance with social security regulations is essential for businesses to avoid legal liabilities and maintain positive employee relations.

Here are some key aspects of social security compliance in terms of HR and Payroll management:

1.  Social Security Number Verification
2.  New Hire Reporting
3.  Employee Classification
4.  Social Security Tax Withholding
5. Matching Contributions
6. Tax Filing and Reporting
7.  Ongoing Training and Updates

4. Employee Self-Service Portal

An employee self-service portal is a web-based platform or application that allows employees to access and manage their personal and work-related information without the need for direct assistance from HR or administrative staff.

Functionalities of an Employee Self-Service portal include:

1. Personal Information Management
2.  Payroll and Benefits
3.  Time and Attendance
4.  Work Schedules
5.  Performance and Developments
6.  Training and Learning
7.  Expense claim
8.  Document Management
9.  Communication
10.  Employee Surveys

5. HR Policy Advisory and Implementation

HR advisory services involve providing expert guidance, support, and recommendations to management on various HR-related matters. This includes helping organizations align their HR strategies with their overall business objectives and best practices. HR advisors act as consultants and partners to leadership and management, offering insights and solutions to optimize HR processes and improve workforce engagement.

HR implementation involves putting HR plans, policies, and strategies into action. After developing a strategic HR roadmap through advisory services, HR professionals lead the implementation of those strategies to achieve the desired outcomes. It involves executing various HR programs, initiatives, and projects designed to improve HR processes and enhance employee experiences.

This includes the following:

1.  HR strategy and planning
2.  Compliance and legal matters
3.  Workforce planning
4.  Recruitment and Onboarding
5.  Training and Development

6. Onboarding and Exits Management

Onboarding and exit management are two essential processes in human resources that deal with integrating new employees into an organization and managing the departure of existing employees, respectively. These processes play a crucial role in ensuring a smooth transition for both incoming and outgoing employees, which can significantly impact the overall success of an organization.

The onboarding process may include:

1.  Welcome and Orientation
2.  Job training
3.  Company Culture
4.  Employee Handbook
5.  Regular Check-Ins

Furthermore, Key components of Exit management may include:

1.  Exit Interviews
2.  Documentation and Handover
3.  Equipment and Access Return
4.  Final Pay and Benefits.